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Retell AIGo High Leveln8nSMS Automation
Client: Texas Wellness Group • Industry: Healthcare & WellnessAI Appointment System for 45 Massage Clinics
45 Clinics
Scale
1,000+ Monthly Bookings
Volume
95% Time Saved
Time Saved
$180K+ Annual Savings
ROI Impact
The Challenge
High call drop rates during peak clinic hours, fragmented appointment calendars across 45 franchisees, and manual phone confirmation overload.
The Architectural Solution
Engineered a unified Retell AI Voice bot + n8n central orchestrator connected directly to HighLevel multi-location calendar snapshots.
Technical Architecture Details
Sub-700ms voice response time using Retell AI webhooks.
Centralized n8n dispatch server for calendar synchronization.
Automated two-way SMS reminders with instant reschedule triggers.
Measured Business Results
Over 1,000 appointments booked completely hands-free each month.
$180,000+ annual labor savings across all franchise locations.
Zero double-booked slots since system deployment.
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